Executive Assistant

Position Summary

Beacon Hill is seeking an experienced Executive Assistant to provide dedicated support to the President & CEO of a nationally recognized nonprofit organization. This high-visibility role serves as a strategic administrative partner responsible for managing executive priorities, coordinating complex schedules and travel, preparing executive-level materials, and acting as a trusted gatekeeper to the President’s office.

The ideal candidate is polished, resourceful, highly organized, and comfortable supporting a demanding executive in a fast-paced environment where priorities shift frequently and discretion is paramount.

Position Details

Job Type: Full-time, Contract-to-Hire
Pay Rate: $38.46 per hour
Target Salary Upon Conversion: $80,000
Schedule: Monday-Friday | 9:00 AM-5:00 PM
Work Arrangement: Onsite
Assignment Length: 520 hours with conversion goal upon successful completion
Start Date: August 17 or August 24, 2026

Key Responsibilities

Executive Calendar & Scheduling Management

• Manage a highly complex executive calendar, balancing competing priorities and scheduling requests
• Coordinate meetings, executive engagements, and leadership commitments
• Evaluate and prioritize requests for executive time and access
• Ensure meeting logistics, materials, and follow-up actions are completed accurately and on time

Travel & Logistics Coordination

• Coordinate extensive domestic travel arrangements and executive itineraries
• Prepare detailed travel briefings and supporting materials
• Manage travel changes, issue resolution, and last-minute adjustments
• Support expense reporting and travel documentation processes

Executive Office Operations

• Serve as a key gatekeeper to the President’s office
• Screen requests and manage stakeholder access appropriately
• Support executive communications and correspondence
• Maintain confidentiality regarding highly sensitive organizational matters

Meeting Preparation & Follow-Through

• Prepare briefing books, agendas, reports, presentations, and meeting materials
• Track action items and ensure follow-through on executive initiatives
• Support board, donor, leadership, and stakeholder meetings
• Assist with operational projects and executive office priorities

Stakeholder Management

• Interact professionally with senior leadership, board members, donors, community leaders, and external stakeholders
• Build strong working relationships across departments
• Serve as a trusted point of contact on behalf of the executive office

Systems & Tools

• Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Blackbaud
• Concur
• ADP
• Executive scheduling and travel management systems

Qualifications

• Minimum 5 years of Executive Assistant experience supporting C-suite executives
• Bachelor’s degree preferred
• Exceptional calendar management and executive scheduling experience
• Strong domestic travel coordination experience
• Excellent writing, editing, and proofreading skills
• Proven ability to manage confidential information with discretion
• Strong judgment, prioritization, and organizational skills
• Ability to work independently with minimal direction
• Comfortable supporting a direct, high-expectation executive
• Flexible and responsive outside standard business hours when required

What This Role Offers

• Dedicated support role for a prominent executive leader
• High-visibility position with significant exposure to senior leadership
• Opportunity to support strategic organizational initiatives
• Collaborative executive office environment

If you thrive in fast-paced executive environments and excel at keeping senior leaders organized, prepared, and focused on what matters most, apply today.