Claims Administrative Assistant

Position Summary

Beacon Hill is seeking a Administrative Assistant to support a busy claims team within a professional office environment. This role is responsible for claims intake, document management, data entry, scheduling, reporting, and administrative support.

Position Details

• Pay Rate: $20.00-$22.00 per hour
• Schedule: Monday-Friday, 8:00 AM-4:00 PM or 9:00 AM-5:00 PM (30-minute lunch)
• Work Arrangement: Hybrid (4 Days Onsite / 1 Day Remote)
• Assignment Duration: 6-8 Months

Key Responsibilities

• Process incoming claims and maintain accurate intake records
• Perform high-volume data entry with a strong focus on accuracy
• Scan, file, index, and manage electronic and physical documents
• Create and maintain matters within case management systems
• Prepare reports, presentations, correspondence, and administrative documentation
• Upload, organize, and maintain case documents and records
• Answer incoming calls and route inquiries to appropriate team members
• Schedule meetings, depositions, and conference room reservations
• Manage mail distribution, document processing, and general office support
• Monitor and maintain copy room operations and supplies
• Support invoice processing and payment tracking activities
• Coordinate travel arrangements, reimbursements, and expense reconciliations
• Draft letters, memoranda, agendas, and email communications
• Provide reception and front desk coverage as needed

Systems & Tools

• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Word
• Case Management Systems
• Electronic Document Management Systems

Qualifications

• Associate degree, technical/vocational certification, or high school diploma required
• Minimum six years of experience in an office or administrative environment
• Strong data entry and document management experience
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to manage multiple priorities and deadlines simultaneously
• Strong written and verbal communication skills
• Ability to work independently and exercise good judgment
• Proficiency with Microsoft Office Suite