Executive Assistant

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Beacon Hill has partnered with a reputable hospital on the south side of Chicago in hiring an Executive Assistant to start immediately. This is a great opportunity to join a mission‑driven healthcare organization in a trusted role supporting the CEO

Responsibilities:

• Provide high-level executive administrative and operational support to the Chief Executive Officer of a complex hospital system
• Serve as a trusted partner to the CEO, acting with discretion, professionalism, and sound judgment at all times
• Manage a dynamic and frequently changing executive calendar, including board meetings, physician leadership meetings, and external engagements
• Coordinate domestic and occasional international travel, preparing detailed itineraries and briefing materials
• Prepare meeting agendas, presentations, reports, and board-level materials with a high degree of accuracy and confidentiality
• Serve as a primary point of contact between the CEO and executive leadership, board members, physicians, donors, and external stakeholders
• Track and follow up on action items, strategic initiatives, and time-sensitive deliverables on behalf of the CEO
• Support board of directors and governance activities, including meeting logistics, minutes, and materials
• Handle highly confidential information related to patient care operations, financial performance, organizational strategy, and personnel matters
• Partner closely with other executive assistants and senior leaders to ensure seamless coordination across the health system
• Continuously anticipate CEO needs and proactively resolve issues before they escalate
• Assist with special projects, strategic planning initiatives, and organizational communications as assigned

Requirements:

• Bachelor’s degree or equivalent combination of education and experience
• 5+ years of experience supporting a C-suite executive, preferably in healthcare, hospital systems, or similarly complex organizations
• Demonstrated experience supporting a CEO or senior executive with board-level exposure
• Exceptional organizational, time-management, and prioritization skills in a fast-paced environment
• Outstanding written and verbal communication skills with executive presence
• Proven ability to handle sensitive and confidential information with discretion
• High proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel) and executive productivity tools
• Strong attention to detail with the ability to anticipate needs and think several steps ahead
• Ability to build trust and work effectively with physicians, senior leaders, board members, and external partners
• Flexibility to adjust hours as needed to support executive and organizational priorities

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