Administrative Assistant

Our client, a financial services firm in Boston, is seeking aN Administrative Assistant for a 3+ month assignment supporting senior leaders in a professional, fast-paced office environment. This is an onsite role in Boston, MA, with hours of 9:00 AM – 5:00 PM, Monday through Friday. The position pays $40/hour. Qualified and interested candidates are encouraged to apply today for immediate consideration.

Job Responsibilities:

• Manage complex calendars, schedule meetings (in-person and virtual), and coordinate conference calls
• Organize materials for meetings, presentations, and client interactions
• Coordinate domestic and international travel arrangements, including itineraries and expense reporting
• Screen calls, greet visitors, and maintain a professional front-facing presence
• Prepare correspondence, documents, spreadsheets, and process invoices
• Provide administrative support across multiple senior leaders and collaborate with global teams
• Maintain confidentiality and manage sensitive information with discretion
• Assist with reception coverage and adapt to shifting priorities as needed

Candidate Qualifications:

• Bachelor’s degree or equivalent experience
• 5+ years of administrative support experience, preferably supporting senior leadership
• Experience managing complex scheduling across multiple time zones
• Proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint)
• Strong organizational, communication, and time management skills
• Ability to prioritize competing requests in a fast-paced environment
• Professional demeanor with excellent interpersonal skills
• Detail-oriented, proactive, and comfortable handling confidential information
• Experience with SharePoint, Salesforce, or Concur is a plus