Executive Assistant

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Our client is seeking a proactive, detail‑oriented Executive Assistant to support the Total Rewards team within a leading global investment firm. The environment is fast‑paced, collaborative, and highly professional, and the ideal candidate is solutions‑oriented and confident managing priorities independently. Hours are typically 8:30am-5:00pm with flexibility as needed, and the role is fully onsite five days per week with some flexibility over time.

Key Responsibilities:

• Provide executive‑level administrative support to leaders within the Total Rewards team
• Manage complex calendars with a proactive, strategic approach to prioritization
• Coordinate internal meetings, cross‑functional collaboration, and team logistics
• Support project coordination efforts tied to employee programs and engagement initiatives
• Assist with planning and execution of wellness programs, benefits events, and internal initiatives
• Coordinate domestic and occasional international travel and prepare detailed itineraries
• Process expense reports accurately and in a timely manner
• Manage communications, including drafting, editing, and prioritizing emails
• Maintain organized systems for documents, contacts, and workflows
• Liaise with internal teams and stakeholders across departments
• Anticipate needs and proactively solve problems in a fast‑moving environment

Qualifications:

• 5-7+ years of Executive Assistant experience
• Experience in financial services or a fast‑paced corporate environment preferred
• Proven ability to manage tasks independently from start to finish
• Strong calendar management and prioritization skills
• Excellent attention to detail and organizational skills
• Strong written and verbal communication skills
• Ability to multitask and thrive under pressure
• High level of discretion and professionalism
• Proactive, solutions‑oriented mindset
• Advanced proficiency in Microsoft Office (especially Outlook, Excel, PowerPoint)

Compensation/Benefits:

• Up to $110K-$115K base salary + paid overtime + discretionary bonus + stock options
• Medical, dental, and vision benefits starting day one (low employee contribution)
  PTO package
• Free daily breakfast, lunch, coffee, and snacks
• 401(k) with employer match
• $750/year fitness reimbursement (ClassPass eligible)
• Fertility, adoption, and family planning benefits
• Pet insurance and backup childcare benefits
• HSA and commuter benefits

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