Executive Assistant

To Apply for this Job Click Here

A highly regarded and fast-growing real estate firm is seeking an experienced Executive Assistant to support two senior leaders in a dynamic, fast-paced environment. This role requires a proactive professional who thrives on organization, anticipates needs, and operates with a high level of discretion. This is a fantastic opportunity to partner closely with executive leadership and play a critical role in keeping operations running smoothly.

Key Responsibilities

• Manage complex calendars and scheduling for multiple senior executives
• Prepare daily briefing materials and ensure executives are aligned on priorities
• Coordinate domestic and international travel arrangements, including detailed itineraries
• Serve as a primary point of contact and gatekeeper, liaising with internal teams and external stakeholders
• Organize and coordinate meetings, including conference room logistics and materials
• Assist with expense reporting and tracking reimbursements
• Maintain organized files, records, and contact databases
• Support ad hoc projects and presentations using Microsoft Office tools
• Draft and edit correspondence on behalf of leadership

Qualifications

• 4+ years of executive assistant experience supporting senior leadership
• Strong written and verbal communication skills
• High level of professionalism and ability to interact across all levels of an organization
• Exceptional attention to detail and organizational skills
• Ability to multitask, reprioritize, and thrive in a fast-paced environment
• Demonstrated discretion when handling confidential information
• Bachelor’s degree preferred

A1462423CHI-PERM_1781117162

To Apply for this Job Click Here