Administrative Assistant

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Our client is seeking a highly organized, proactive Administrative Assistant to support the Business Development team within a leading private equity firm. This is a high-volume team support role providing administrative support to multiple senior investment professionals across a fast-paced, relationship-driven business development function. The ideal candidate is collaborative, personable, and excels at managing complex calendars, extensive travel coordination, and competing priorities with accuracy and efficiency. Hours are generally 8:45/9:00am-6:00pm with flexibility as needed, and the role follows a hybrid 4/1 schedule with Fridays remote.

Key Responsibilities:

• Provide administrative support to 2 Managing Directors, 1 Director, 4 Vice Presidents, 2 Associates, and 1 Analyst on the Business Development team
• Manage complex calendars and schedule internal, external, board, virtual, and in-person meetings
• Coordinate extensive domestic and international travel arrangements, including visas, accommodations, transportation, and detailed itineraries
• Process and manage expense reports through Concur
• Prepare and distribute meeting materials, presentations, and supporting documentation
• Maintain accurate records, databases, and administrative systems
• Serve as a professional point of contact for internal and external stakeholders
• Coordinate conference calls, Zoom meetings, and meeting logistics
• Support ad hoc projects and team initiatives as needed
• Anticipate scheduling conflicts and proactively resolve issues
• Partner closely with fellow administrative professionals to ensure seamless team coverage

Qualifications:

• 5+ years of administrative or Executive Assistant experience
• Bachelor’s degree required
• Experience supporting teams in financial services, legal, real estate, FinTech, consulting, or other professional services environments preferred
• Strong team support experience required; candidates coming from a true multi-executive support environment are highly desirable
• Extensive calendar management, travel coordination, and expense management experience
• Advanced Outlook scheduling proficiency required
• Strong Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook
• Excellent written and verbal communication skills
• Exceptional organizational abilities and attention to detail
• Ability to multitask and prioritize effectively in a fast-paced environment

Compensation/Benefits:

• Up to $110K-$120K base salary + paid overtime + discretionary bonus
• 100% employer-paid healthcare coverage for employees and dependents
• Free daily breakfast and lunch
• 401(k) with employer match
• PTO package
• Hybrid schedule (4 days onsite, Fridays remote)

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